Based on our experience supporting motor factors across the UK, we’ve seen how disconnected payment systems slow teams down. Manual processes, invoice chasing and multiple payment providers all add friction to what should be a fast, efficient operation.
Let’s take a look at what a typical day looks like without integrated payments. And how Klipboard Money, built directly into Autopart (formerly MAM Software), changes the picture.
A local garage calls in needing brake pads urgently. The order is placed over the phone and needs to be dispatched quickly. The team usually has two options: Take card details over the phone (time-consuming and risky), or send the parts and hope the invoice gets paid later.
Neither is ideal. Phone payments involve writing down card details, keying them into a terminal and hoping no mistakes are made. Sending parts without payment often means chasing invoices days, or even weeks later.
With Klipboard Money, the process is much simpler. The team sends a Pay by Link directly from Autopart. The customer pays securely by card, Apple Pay or Google Pay, and the payment is automatically matched to the invoice. The parts are dispatched with confidence, with payment already secured.
As the day progresses, the admin work starts to build up. Someone has to:
It’s slow, manual, and prone to error. When customers say, “I’ll pay later,” it often means another reminder, another phone call and more time lost.
With Klipboard Money, payment links are embedded directly into invoices and statements. Customers can pay instantly from their inbox or by scanning a QR code.
Importantly, this also opens up more choice in how trade customers settle their statements. While many garages still prefer to pay by BACS, this often means waiting until funds are available with means delayed payment and impacted cash flow. With Klipboard Money, those same statements can be settled via a secure payment link using a corporate or personal card. For many customers, the convenience is worth the additional cost, and for motor factors it means getting paid sooner without extra chasing.
Better still, every payment is automatically posted back into Autopart. No manual reconciliation. No guesswork.
One customer, Clarkins Car Accessories, summed it up perfectly: “Klipboard Money is perfect. It’s so easy and it’s great it’s all inside Autopart. We have one place to go, one tool to use.”
When the trade counter is busy, speed matters. Staff often have to:
Even small errors can lead to refunds, reprocessing and awkward conversations.
With Klipboard Money, the payment amount is sent directly from Autopart to the terminal. Staff simply select the payment method and the customer taps their card or phone.
Payments are:
No re-keying. No mismatches. No wasted time.
For many motor factors, goods leave the depot every day without payment being confirmed. This creates risk:
With Pay by Link built into Autopart, businesses can secure payment before the vehicle leaves. Payment status can even be displayed clearly on delivery paperwork, so drivers know exactly which orders are paid and which are not.
At the end of the day, someone still has to make sure everything adds up. Traditionally, this means:
Traditionally, this means:
With Klipboard Money, reconciliation happens automatically. Payments, invoices and customer accounts stay aligned inside Autopart.
For many businesses, payments have become a necessary evil – something that slows things down instead of supporting growth.
Disconnected systems create:
Klipboard Money changes this by embedding payments directly into Autopart.
This means:
Instead of working against the business, payments start working for it. When payments are integrated into your everyday workflows, everything runs more smoothly.
And your team can focus on what really matters – serving customers and keeping vehicles on the road.
Klipboard Money helps turn everyday payment tasks into a smoother, more efficient operation - so you can:
Book a demo today and see how Klipboard Money works for you.