Still relying on paper-based workflows in your hire business? You could be quietly draining productivity and profitability. From handwritten safety checks and inspection sheets to job scheduling and delayed maintenance updates, manual processes introduce risk, inefficiencies, and unnecessary costs.
The good news? There’s a smarter way. Here are the most common challenges caused by manual processes, and how OnRent Mobile helps you overcome them.
In the rental and hire sector, compliance, uptime, and safety are non-negotiable. However, manual processes for safety checks and certifications can be time-consuming and prone to human error. A missed inspection or incorrect record can lead to costly fines, equipment downtime, and even safety hazards for your team and customers.
Why it matters:
OnRent Mobile digitises safety checks and inspections, generating legally binding certificates onsite. Mandatory health and safety checks ensure compliance, and certificates are automatically stored for quick retrieval, saving time and reducing risk.
Coordinating workshop jobs, schedules, and customer queries is complex. Technicians focus on repairs, logistics teams battle poor mobile signal, and admin staff juggle calls and updates. Relying on paper or manual systems creates bottlenecks, miscommunication, and wasted time.
Why it matters:
OnRent Mobile keeps everyone connected. Technicians can clock onto jobs, record labour, and update work orders directly in the app. Real-time updates speed up turnaround, while logistics teams can log and access information on the go, even offline, with automatic syncing once back online.
Industry averages show equipment utilisation often hovers around 60%, leaving huge revenue potential untapped. Manual processes make it hard to track equipment status in real time, especially when teams are on the move. This leads to idle assets, delayed responses, and missed opportunities.
Why it matters:
OnRent Mobile gives you instant access to your data. Respond to customer requests faster, allocate equipment easily, and add items to contracts on the go. See real-time status updates and make off-hire equipment available without delay to maximise allocation.
Managing deliveries, collections, and exchanges is time-consuming enough without requiring your team to manually collect signatures and paperwork. Poor signal and outdated processes stall jobs, while customers expect instant updates.
Why it matters:
OnRent Mobile makes logistics simple. Capture signatures for deliveries and collections, add them to customer paperwork, and store proof of delivery instantly. Assign tasks to drivers, geo-tag locations, and take photos for real-time data storage: all with a single tap.
Available on any Android device, OnRent Mobile integrates with OnRent Office and OnRent One to replace manual processes and paper forms. Whether online or offline, you’ll have a comprehensive set of tools to drive efficiency and deliver a smarter, streamlined service.