OnRent Events: Purpose-built event equipment hire software for events rental firms
OnRent Events is the all-in-one rental management platform built for the speed, scale and complexity of live events.
Whether you're sending dry hire kits across multiple venues or managing full-scale productions with crew and logistics, OnRent Events keeps your team connected and your jobs on track.
- Total Control & Visibility
- Smarter Resource Management
- Simplified quote-to-order
- Integrated Inventory Management
- Connected Finance & Reporting
Total Control & Visibility
Joined-up event rental workflows across your entire organisation
Klipboard OnRent Events is built to manage every part of your order-to-invoice hire process, from first contact to reconciliation with your accounting software, without missing a beat.
Whether it’s a single dry hire or a full-scale festival setup with crew, staging and power, OnRent Events gives you total visibility and control across your gear, people, transport, venues and timelines.
Create quotes and confirm orders
Quickly build accurate, branded quotes with custom pricing, packages, deposits and crew charges – and convert to orders in seconds.
Inventory availability & equipment control
Track what’s in, what’s out, what’s cross-hired and what needs servicing all in real time, and trackable down to serial number level.
Crew, transport & venue scheduling
Assign people, allocate vehicles, book venues and create detailed job schedules with maps, iCal feeds and mobile access.
Integrated, intuitive invoicing
Create clean, accurate invoices tied to each job. Apply partial charges, deposits or late fees, then sync with Xero, QuickBooks Online, Sage Business Cloud or MYOB
Dynamic, custom reporting
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Smarter Resource Management
Manage crew, transport, venues & rooms in a single platform with Resource Planner
Coordinating your labour force, freelancers, vehicles, venue bookings and equipment is a daily challenge in event rental. OnRent Events connects these moving parts in it’s simple, easy to use, yet powerful, Resource Planner. It gives you intuative drag and drop tools so you can see, and manage, which resources are booked onto which jobs in seconds.
Features that simplify your resource management:
Schedule crew, drivers and other resources by day or hour.
Assign vehicles and delivery slots to specific jobs.
Book venues and capture location details for each job.
View job schedules in both calendar or list formats.
Sync schedules via iCal for live system feeds to your site teams.
Track crew and equipment locations easily via your mobile devices.
Add job notes, tech sheets and task-specific instructions.
Give job updates via mobile app and capture proof of delivery/eSignatures.
Simplified quote-to-order
Handle quotes and sales orders with ease
From dry hires to full production jobs, OnRent Events helps you create fast, accurate, professional quotes that contain every detail the job demands.
You can bundle equipment, apply deposits, schedule crew time, calculate and include venue and delivery costs in seconds, and much more. Once approved, the software allows you to convert quotes into live rental orders in just a few clicks.
Features that simplify your quote and order workflow:
Build quotes fast and send custom-branded documents.
Bundle products and services into reusable prep kits.
Apply flexible pricing, discounts and crew charges.
Track quote status and manage version history.
Convert quotes to jobs in seconds without rekeying details.
Assign and record customer deposits or part payments against any job.
Link quotes and orders to specific customers in your database.
Email quotes and orders directly from the OnRent Events UI.
Integrated Inventory Management
Software that gives you full control of your equipment inventory
When every event is running to tight deadlines, you need total visibility of your kit. From cables and crates to entire AV rigs, OnRent Events gives you real-time tracking of stock location, availability and movement, across depots, vans, venues or sub-hires.
With full support for serialised assets, barcode scanning, global check-in and prep zones, you can always see what’s ready to go, what needs servicing, and what’s already booked for your next job.
Features purpose built to help you manage inventory easier, faster and with more control:
See availability at a glance
Track assets by serial number
Speed up load-in/load-out with barcode scanning
Prep product kits and group items into bundles
View the service status of gear in real-time
Manage cross-hire inventory
Apply availability buffers
See insights across your depot network
Allocate related items & accessories
Connected Finance & Reporting
Complete control of invoicing, reconciliation and reporting
OnRent Events makes staying on top of financial admin and business intelligence easy - no rekeying, no chasing paperwork.
Raise part payments, late charges or damage fees directly from each job, integrate with your favoured accounting platform for streamlined reconciliation and access actionable business intelligence insights directly within the platform.
Features that simplify billing and reporting:
Raise rental, service or part invoices for each job
Apply deposits, discounts, or extra charges easily
Generate damage/loss invoices for faster cost recouperation
Track invoice status and customer balances
Integrate natively with Xero, QuickBooks Online and Sage Business Cloud or MYOB
Pull profitability and utilisation reports by asset or job
Track revenue by client, venue or kit type
Create custom dashboards and schedule reports
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Want to find out more about Klipboard?
Equipment rental industry benchmark reports
Insights shaping the AV, lighting & broadcast and party & events equipment rental sectors across the UK & Ireland.
Download The Definitive Guide: how to choose the right rental software
Our comprehensive guide to making smarter purchasing decisions for your rental software.
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