Intoducing OnRent Office: Your all-in-one equipment rental management software
OnRent Office is a Cloud-based rental management platform with comprehensive features that have been built for busy hire businesses that are looking for more control, better visibility and to reduce their admin burden.
- Total Control & Visibility
- Streamlined Sales Processing
- Optimised Equipment Availability
- Drag and drop resource management
- Live Asset Tracking
- Customised Reporting
Total Control & Visibility
Joined up rental workflows across your entire organisation
OnRent Office brings your entire rental lifecycle into one central, scalable platform. It removes your reliance on separate isolated systems to manage your organisation, allowing you to quote, assign, maintain, invoice and report – all without rekeying or cross checking across other systems.
It works across your organisation to:
Speed up quoting and order entries
Give your hire desk and sales teams the tools to create quotes and convert them to hires in seconds.
Get real-time visibility of equipment and inventory status
Understand what out on hire, what’s in the workshop being serviced, and what’s ready to go - without having to pick up the phone.
Plan and track deliveries and collections easily
Assign vehicles, drivers and deliveries using drag-and-drop tools that factor in location, job type, vehicle weight and route planning.
Manage your workshop to keep equipment available
Log faults, assign servicing and track the costs and downtime of each asset all in one place.
Connect office and field teams with mobile apps
Give drivers, yard staff and engineers the power to update jobs, log issues, scan equipment and capture signatures all via an integrated mobile app.
Invoice customers faster, with more accuracy
Raise accurate invoices, fast, directly from jobs logged in the OnRent Office platform - no rekeying of data required.
Track performance and make data-backed decisions
Get actionable insights into your businesses performance, including assets, people and jobs, to see where there’s room for growth.
Streamlined Sales Processing
Process orders across your organisation with speed, accuracy and confidence
Accurate and fast order entry is not only a critical part in maximising your organisations revenue – it’s a key component in producing quality service to your customers.
OnRent Office equips your hire desk and sales teams with powerful, yet intuitive, tools that help your teams to create, manage and convert orders efficiently across your whole organisation.
Features that maximise your sales teams revenue generation:
Quote and convert to hire or sales orders instantly.
Take over-the-counter cash sales that are recorded in-platform.
Get real-time visibility of what equipment is available.
Manage stock, including parts and consumables with a full audit trail.
Produce key hire documentation from within the platform.
Set and monitor maximum and minimum stock levels.
Manage cross-hires, exchanges and lost or damaged equipment.
Navigate the platform easily, with a simple and intuitive UI.
Optimised Equipment Availability
Ensure your equipment and assets are always safe and available with integrated workshop management tools
Managing the servicing and maintenance of your hire equipment effectively can be challenging. That’s why OnRent Office gives you a fully integrated workshop management platform out of the box.
You can book items in and out of servicing, set servicing reminders, test equipment and record the legal paperwork digitally and so much more.
Features that optimise your equipment and asset availability:
Manage repairs for hire and customer-owned equipment in one system.
Standardise compliance with checklists for every service or repair task.
Log parts and labour to track true workshop job profitability.
Spot asset issues and high-risk customers with historical job insight.
Respond fast to breakdowns with instant job creation and assignment.
Raise POs and analyse workshop costs directly from each job.
Drag and drop resource management
Manage your operators and resources without the usual paper-trail
The built-in drag and drop operator and resource scheduling tool helps you take full control of how people and tasks are assigned across your business.
It’s intuitive calendar-based UI make it easy to schedule drivers, operators and engineers based on real-time availability, qualifications and job requirements.
Features that power smarter resource management:
Assign jobs to key personnel with drag and drop job assignment.
Cross-reference operator qualifications against assigned jobs.
Track operator hours easily with mobile timesheet entry.
Make informed decisions on jobs and resources with live-data.
Get customer sign-off on hours worked directly from OnRent mobile.
Live Asset Tracking
Track and analyse assets with live location and telematics data:
OnRent Office integrates seamlessly with Google Maps to give you real-time visibility of every asset in your fleet – whether it’s onsite, off-hired or ready for redeployment.
Filter by depot, product group or status to make smarter decisions about transfers, utilisation and cross-hire. Go deeper with connected telematics data from Trackunit, JCB LiveLink and CanTrack - so you can monitor location, usage hours, and meter readings, all in one place.
Features for optimised financial management and business reporting:
View real-time equipment location and status with integrated Google Maps.
Set depot radius to optimise utilisation, transfers and cross-hire efficiency.
Drill into items to view details, off-hires or extend contracts.
Filter by depot, group or status to refine equipment visibility.
Pinpoint the live location of your hire equipment on a searchable map.
Integrate telematics for GPS, usage hours and equipment health data.
Customised Reporting
Connected finance and real-time reporting without the admin burden
OnRent Office gives you complete control over your business finance and operational reporting, without relying on spreadsheets or rekeying data between systems. Seamlessly integrated with leading accounting software, it simplifies everything from billing to deposits, depreciation and end-of-day reconciliation.
But it doesn’t stop there. Built-in dashboards and custom reports give you a live view of performance, from cash flow and asset utilisation to contract activity and aged debt. Whether you’re reviewing month-end or chasing ROI, you get the data you need, when you need it.
Features for optimised financial management and business reporting:
Batch-generate and send thousands of invoices directly from job data.
Run scheduled or on-demand reports across financial and operational data.
Push transactions into your ledgers, purchase orders and asset registers.
Monitor utilisation, ROI and revenue by product, depot or contract.
Track deposits, refunds and till activity with full reconciliation tools.
Access live dashboards and account status from any device, anywhere.
OnRent Mobile
With OnRent Mobile your team can manage equipment, servicing and delivery tasks without being tied to a desk. From allocating equipment and scanning items, to capturing photos, e-signatures and completing digital forms - everything happens in real time, from any location.
Whether you’re offloading at a customer site, inspecting equipment in the yard, or logging a repair job, your team always has the tools they need to work efficiently. And with full offline capability, OnRent Mobile keeps your jobs moving even when your signal lets you down.
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