OnRent One: The equipment rental management system built to handle complex operations
OnRent One is the enterprise-grade rental equipment software for complex, multi-depot hire businesses operating at scale.
- Scalable Platform
- Streamlined Sales Processing
- Enrich Your Customers
- Integrated Inventory Management
- Connected Finance & Reporting
Scalable Platform
One platform. Every process.
When you're managing hundreds of contracts, thousands of assets, and multiple teams across different locations, disconnected, siloed systems cause more harm than good.
OnRent One brings the entire hire lifecycle into one central, scalable platform.
Empower sales teams to quote and convert with confidence
Handle complex pricing structures, discounts, and approval chains, then convert quotes into rental or sales orders in one click, with no duplication.
Give your hire desk visibility of availability and prep status
See exactly what’s available, where it is, and when it’s due back, across depots, with kit-building, prep windows and serial-level tracking.
Help your transport planners move faster, with fewer delays
Assign vehicles, drivers and deliveries using drag-and-drop tools that factor in location, job type, vehicle weight and route planning.
Equip your service teams to keep assets hire-ready
Automate inspections, log breakdowns, allocate labour and parts, and track job costings with full asset history and reporting across your organisation.
Keep field teams connected, no matter where they are
Give drivers, yard staff and engineers the power to update jobs, log issues, scan equipment and capture signatures all via an integrated mobile app.
Help your finance team invoice at scale, accurately
Manage deposits, damage charges, staged billing or batch invoices with indepth reporting and full integration to your finance platform.
Give decision-makers realtime insight on what’s working
Monitor ROI, utilisation, depot performance and hire profitability with smart dashboards, exception alerts and automated reports.
Streamlined Sales Processing
Sales and order processing that’s built to handle scale and complexity
In a high-volume and/or multi-site rental business, order entry for your sales and trade counter staff needs to be fast, connected and error-free.
OnRent One comes equipped out the box with powerful tools to create and manage orders efficiently across multiple locations, depots and contract types – with real-time visibility of inventory.
Features that streamline your organisations rental order and control workflows:
Quote and convert to hire or sales orders instantly.
Prompted accessory and consumable suggestions during order entry.
Apply customer-specific pricing and contract rules with ease.
Auto-calculate delivery, collection and service charges.
Track quote success rates and log reasons for lost jobs.
Include damage waivers, deposits and staged billing lines.
Use approval workflows for pricing or margin thresholds.
Set hire periods, extensions and off-hire dates automatically.
Enrich Your Customers
Maximise sales revenue and let your customers self-serve with embedded ecommerce
Customer expectations are higher than ever. They want to log in, check availability, and place orders any time of day, with the same user experience they experience with their day-to-day online retail shopping.
With OnRent One’s WebPro portal you can offer your customers an easy, professional way to self-service on your website. It’s linked to customer specific pricing and real-time inventory data found within OnRent One.
Features that power eCommerce and customer self-service:
Let customers browse products, pricing and real-time availability online.
Enable online quote requests, order placements and off-hire submissions.
Display personalised rates and account-specific contract terms.
Provide 24/7 access to hire history and documents.
Support multi-site accounts with user-level access controls.
Capture e-signatures and confirm terms digitally.
Display product images, specs and associated accessories.
Customers can track deliveries, collections and orders in real time.
Integrated Inventory Management
Get total control of inventory maintenance across your entire organisation
Managing a large rental fleet or an expansive inventory of assets across different locations requires more than just the ability to track usage to be truly effective.
It’s about having visibility of your entire inventory across your organisation, without having to pick up the phone, while keeping every item in peak condition. With OnRent One, your workshop and engineering teams can plan servicing, capture repairs, log faults, and allocate costs, without chasing paperwork or losing visibility between jobs.
Features that power smarter maintenance, servicing and inventory management:
Create, assign and track inspections, repairs and breakdown jobs.
Log job details, costs and notes against individual assets.
Capture labour, part and subcontractor costs per job.
Generate damage letters with photos and branded templates.
Attach fault reports and service logs from mobile devices.
Trigger jobs automatically based on usage or calendar rules.
Filter and schedule work by depot, team or equipment type.
Maintain service history and certificates for full compliance.
Sync service status with hire desk to avoid mis-bookings.
Connected Finance & Reporting
Handle high-volume billing and track performance with precision
Small billing errors cause big problems. In a rental business that processes a high number of invoices and payments, errors can happen – especially if you’re using outdated, siloed software and manual processes.
OnRent One gives your finance and operations teams a single platform loaded with tools that help them to invoice accurately, reconcile quickly and report on business performance clearly.
Features that drive accurate financials and accurate insights:
Raise rental, service or part invoices for each job across your organisation.
Apply deposits, staged billing and late fees.
Batch invoices to save time on high-volume jobs.
Track invoice status and customer account balances.
Integrate natively with Xero, QuickBooks, Sage, Phocus and more.
Generate depot or asset-level profitability reports.
Create BI dashboards with KPIs, auto-alerts and trends.
Track asset utilisation and ROI in real time.
Rental operations managed in the cloud
Running your rental business in the cloud means more than just storing data online. It’s about giving your team and customers the freedom to work, manage, and connect from anywhere. With a cloud-based rental management platform like Klipboard OnRent One, you can streamline daily operations, improve customer response times, and make better decisions in real time.
Unlike traditional on-premise systems, the cloud keeps your business secure, scalable, and always up to date, without the cost or risk of maintaining physical servers. From processing orders to tracking assets and managing contracts, everything your team needs is available anytime, on any device, helping you deliver a faster, more reliable service to your customers.
Cut overheads, delays and admin waste.
Get the latest features automatically.
Scale fast without outgrowing your system.
Protect your data, no matter where you are.
Run smarter without replacing infrastructure.
OnRent Mobile
With OnRent Mobile your team can manage equipment, servicing and delivery tasks without being tied to a desk. From allocating equipment and scanning items, to capturing photos, e-signatures and completing digital forms - everything happens in real time, from any location.
Whether you’re offloading at a customer site, inspecting equipment in the yard, or logging a repair job, your team always has the tools they need to work efficiently. And with full offline capability, OnRent Mobile keeps your jobs moving even when your signal lets you down.
Want to find out more about Klipboard?
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Download the Definitive Guide: how to choose the right rental software
Our comprehensive guide to making smarter purchasing decisions for your rental software.
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