Field service management software for building maintenance businesses in the UK
Klipboard helps building maintenance businesses manage jobs, engineers, assets and planned maintenance contracts from one connected platform, so your team delivers a faster, more professional service across every client site.
The challenges building maintenance businesses face every day
Equipment maintenance businesses must balance reactive callouts, planned maintenance, asset management, compliance requirements, engineer availability and customer expectations.
Balancing reactive and planned work
Emergency callouts and scheduled maintenance compete for the same resources, making it difficult to keep both on track.
Tracking assets across multiple sites
Service history, warranties and maintenance schedules become hard to manage without a central system.
Compliance documentation delays
Manual record keeping slows down reporting and increases audit risk.
Engineers missing key job information
Without access to asset history and job context, engineers arrive underprepared or need return visits.
Missed PPM visits and SLA breaches
Without automated scheduling, recurring maintenance is easily missed across large portfolios.
Slow invoicing and cash flow pressure
Delays between job completion and invoicing impact cash flow, especially on recurring contracts.
Admin scaling faster than the business
As client portfolios grow, manual processes create bottlenecks that increase workload without improving capacity.
See how Klipboard helps equipment maintenance businesses manage assets, engineer schedules, planned maintenance and customer service from one connected platform.
Klipboard products built for building maintenance businesses
Klipboard connects every part of your building maintenance operation, from reactive callouts to planned maintenance, compliance and invoicing, in one platform designed to reduce admin and improve visibility across all client sites.
Job management
Manage reactive and planned jobs in one system with live tracking from assignment to completion across all sites.
Field service scheduling and dispatch
Schedule and dispatch engineers using real-time availability, location and skills to keep work flowing efficiently.
Asset management
Track all building assets, service history and maintenance schedules in one place for full operational visibility.
Planned preventative maintenance (PPM)
Automate recurring maintenance schedules to ensure no service visits are missed.
Compliance and safety form builder
Complete and store digital risk assessments, inspections and certificates on site via mobile.
What building maintenance businesses gain with Klipboard
Never miss a planned maintenance visit
Automated PPM scheduling ensures every asset is serviced on time with full job and site context for engineers.
Faster response to reactive callouts
Live engineer visibility helps dispatch the nearest available technician without disrupting planned work.
Complete compliance on every job
Digital certificates and safety checks are stored instantly against each asset and site for audit readiness.
Full visibility across all sites
Track assets, jobs and engineers in one dashboard without relying on manual updates.
Faster invoicing and better cash flow
Convert completed work into invoices in minutes to reduce delays in payment.
Connected end-to-end workflow
Job, asset, compliance and invoicing data flows through one system without duplication.
Scale without added admin overhead
Grow your client base, sites and engineers without increasing back-office workload.
Learn more
Every business is different, so choosing the right software starts with understanding how a solution fits your organisation.
The information you'll receive provides an overview of the key capabilities, business benefits and outcomes you can expect, helping you explore the solution in more detail.
Complete the form and we’ll send you more information. If you have any questions or would like to discuss your requirements, our team will be happy to help.
Why building maintenance businesses choose Klipboard
A connected platform, not separate tools
Klipboard software connects the full workflow from site survey to job, asset record, compliance certificate and invoice. Every step is linked, reducing duplication and preventing information loss between systems.
Built-in accounting integration
With direct integrations to Xero and QuickBooks, completed jobs flow straight into accounting, reducing manual admin and improving billing speed for recurring maintenance contracts.
Moving away from manual processes
Spreadsheets, paper job sheets and email-based systems struggle to scale. As portfolios grow, they create delays, missed visits and fragmented compliance records. Klipboard software replaces them with a single connected system that automates core workflows.
PPM tracked in spreadsheets
Manual tracking of planned maintenance often leads to missed visits and inconsistent records. Klipboard software automates PPM by generating jobs, notifying engineers and linking every visit directly to the correct asset.
Frequently asked questions
Klipboard offers flexible pricing plans to suit building maintenance businesses of all sizes, from small independent contractors managing a handful of commercial properties to large multi-site operations handling complex mixed portfolios. Book a demo to discuss which plan best suits your business.
Yes. Klipboard's scheduling and dispatch board gives managers a live view of all engineers and active jobs. Reactive callouts can be dispatched instantly to the nearest available engineer while planned maintenance visits are managed through the automated PPM system. Both reactive and planned work are visible in one place, so managers can balance workloads and respond to emergencies without losing control of scheduled maintenance programmes.
Yes. Klipboard has a dedicated mobile app for field engineers that works on iOS and Android. Engineers access full job details, site and asset records, previous service history and digital compliance forms on site. The app works offline, which is important for engineers working in plant rooms, basement areas and other locations with limited connectivity, with everything syncing automatically when a connection is restored.
Yes. Klipboard allows you to register every building asset across all your client locations. Each asset has its own record including installation date, service history, warranty information and compliance documentation. All risk assessments, inspection records and service certificates are stored against the relevant asset and site and are retrievable instantly for audits, contract renewals or client reporting.
Klipboard automates the entire PPM process for building maintenance businesses. The platform generates recurring service jobs automatically based on contract terms and asset maintenance requirements. Engineers receive job details and full site and asset history in advance, compliance forms are completed on site and managers have a live view of every scheduled visit across all client sites, so no planned visit is ever missed.
Building maintenance software is a field service and job management platform built for businesses that manage the reactive and planned maintenance of commercial and residential buildings. It manages the complete workflow from job scheduling and engineer dispatch through to compliance documentation, asset tracking, planned maintenance programmes and invoicing, replacing paper-based processes with one connected digital system for office teams and field engineers.
Ready to run a more efficient building maintenance business?
Klipboard helps building maintenance businesses across the UK manage jobs, assets and compliance without the admin overhead. See it in action with a live demo from one of our team.
